Once you have taken in an archive collection, the next step is to organise and describe it in a way that makes it easy for you to manage and make available for researchers. This process is known as arrangement.
Arrangement ensures you know and record:
- What the collection contains
- How much material there is
- How the items in the collection relate to each other
- Where the items are stored
- If there are any conditions relating to access
If archive collections are not arranged there is a risk of losing information:
- Physically eg losing or misplacing one of a collection of notebooks
- Intellectually eg not having any information about a folder of photographs
A loss of information means a risk of:
- Being unable to help a researcher with their enquiries
- The collection losing its research value
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