Cookie Consent by Cookie Consent by PrivacyPolicies.com

Fees and charges

We offer a range of options for supplying copies of documents. We offer a range of options for supplying copies and are happy to advise, without charge, as to the most suitable method of copying for particular documents. For detailed estimates of costs, however, we will charge for the time taken (see section on Additional charges which may be applied to orders for copying). Most documents can be copied by at least one method, but a minority of the Norfolk Record Office's holdings, including many architects’ drawings of the last century or so, cannot be copied because of copyright and other restrictions. All prices include VAT at the current rate; postage and packing is extra.

Photocopies

These are suitable for loose papers and some other documents which readily lie flat and are no bigger than A3 in size when opened out. They are not suitable for large documents, pages from bound volumes, documents which are tied, sewn or pinned together in such a way that they would require folding back for copying, multi-membrane rolls or seals.

  • A4/A3 photocopies from documents - £2 per sheet
  • Photocopies of searchroom lists and other searchroom finding aids - 60p per sheet 

Please see also section on Additional charges which may be applied to orders for copying

Printout copies from microfilm/fiche

These are suitable for documents which are already available as microfilm or microfiche copies. Printout copies can either be supplied by staff or made by visitors to the NRO using a card purchased at our reception desk. The card operates a self-service reader-printer in the searchroom.

  • A4/A3 black and white printout copies supplied by the Norfolk Record Office - £2 per sheet
  • Self-service black and white printout copies - £6 per printout card (each card enables 10 copies to be made at 60p per sheet) 

Please see also section on Additional charges which may be applied to orders for copying.

Diazo duplicates of existing microfilm and microfiche

These are suitable for documents which are already available on microfilm or microfiche and for customers who have access (for film) to a microfilm reader (for 16mm film, a microfilm reader fitted with a high-magnification lens) or (for fiche) a microfiche reader.

Most diazo duplicates result in a negative image (white writing on a black background).

  • Duplicate of 16 mm microfilm per reel - £110, £66 for each additional film thereafter
  • Duplicate of 35 mm microfilm per reel - £110, £66 for each additional film thereafter

Please see also section on Additional charges which may be applied to orders for copying.

Photography by visitors in the searchroom

This is suitable for visitors who have their own cameras and wish to take their own photographs. These can be of original documents, microfilms or fiche and reference works in the searchroom.

  • 30 minute permit - £4
  • Photography permit (per day) - £10.50
  • Photography permit (per week) - £35
  • Photography permit (four-weekly) - £70 

Digital images

This format is suitable for most types of documents. These are supplied as electronic images (normally jpegs) on CD.

  • Digital photographs from single document - £13.50 for single image. Additional images from the same document will be charged at £2 per image or £54 for hour of work (minimum for work on time- charge basis)
  • Digital images from existing files - £11 for first image and £2 for each subsequent image 

Please see also section on Additional charges which may be applied to orders for copying.
 
Additional charges which may be applied to orders for copying

In addition to the charges listed above, a fee of £54 per hour will be applied in the following circumstances

  • If conservation work is required to enable copying e.g. flattening, removal of pins
  • For locating documents or entries not readily identifiable (e.g. by a unique reference number) or for locating large numbers of items or entries
  • For preparing detailed estimates of copying charges

Copies of sound recordings

  • Work on time-charge basis - £54 per hour (minimum charge)

Reproduction, filming and broadcast fees

Prices quoted include VAT.

  • Filming facility fee: for filming or TV companies filming, including rostrum photography, within NRO premises - £100 per hour
  • Staff attendance time - £54 per hour
  • Film/video flash fee, 10 seconds - £100 

Reproduction fees (per image) are charged in addition to any duplication costs.

For publications of 2,000 copies or less:

  • Copy of publication to be supplied to NRO on request

For publications of more than 2,000 copies:

  • One Language Rights - £100
  • World Rights - £150 

Conservation and digitization services

  • Condition reports, consultation and conservation work - £54 per hour (to include travel time) or £325 per day
  • Bespoke boxes (900 micron archival grade board. Clamshell opening) : 
  • Small (up to 225 x 150 x 70mm) - £8.99 (plus VAT)
  • Medium (up to 300 x 210 x 100mm) - £10.99 (plus VAT)
  • Large (up to 575 x 400 x 100mm) – £15.99 (plus VAT)

Details of larger sizes, different styles, delivery prices and discounts for bulk orders, are available on request.

  • Digitization Services - £54 per hour (minimum charge)

Room hire at Norfolk Record Office

Green Room

  • Local authorities £100 half day or evening, £140 full day
  • External £165 half day or evening, £200 full day

Glass Cube (booked with Green Room)

  • Local Authorities £40 half day or evening, £70 full day
  • External £60 half day or evening, £95 full day

Long Gallery (out of normal hours only)

  • Local Authorities £110 half day or evening, £140 full day
  • External £140 half day or evening, £210 full day

Where applicable, VAT will be added to these charges. Cancellation of bookings must be made in writing and, in the event of a cancellation, the Record Office reserves the right to make a cancellation charge, at the County Archivist’s discretion.

In addition to the above charges, hirers would incur additional charges to cover the actual cost of breakages or any necessary cleaning.

Catering, where required would be arranged by the user direct. For bookings by external bodies only, Norfolk Record Office administrative staff can arrange catering with Norse on behalf of the hirer. This would incur a small additional administrative charge.

Where a provisional booking is taken, it must be confirmed by the hirer in writing within 24 hours of the booking having been made.

Ordinarily bookings are not accepted more than three weeks in advance and no block bookings are allowed. However, we have introduced a long-term, in advance booking fee for all meeting rooms in the Archive Centre.

In-advance booking fee

  • Local authorities £40
  • External £55

Other fees and charges

  • Searches, transcriptions and translations - see our research service page for details of these fees
  • Copy birth, death and marriage certificates of Norfolk registration records - see our page on copy certificates for more information
  • Motor vehicle registration search: an hour’s search is required and includes a copy if found - £54
  • Certification of facsimile copies of documents, per image (does not include creating the facsimile) - £26.50
  • Certification of transcripts, per 100 words (does not include making the transcript) - £26.50
  • Annual charge for inclusion on record searchers' list - £55
  • Certified copies of entries of baptisms or marriages in church registers held by the NRO (VAT not applicable to these prices): 
    • Baptism certificate - £13
    • Marriage certificate (pre-1837) - £13
    • Marriage certificate (post-1837) - £9 

VAT

VAT is payable within the UK, and on goods/services supplied to countries within the European Union. It is not payable on supplies made outside the EU. If you require information about non-VAT prices, please contact us.

  • UK customers: a minimum charge of £5 applies to orders paid for by cheque. A Norfolk County Council invoice will be issued for orders of £10 or more
  • Non-UK customers: A minimum charge of £10 applies, for which a Norfolk County Council invoice will be issued 
  • Sterling Money Orders cannot be accepted in payment. However, we are able to accept credit/debit card payments at The Archive Centre